Request for proposal software
RFP Software without the Library Maintenance Burden
RFP Software automation for Request for Proposals. Simply, upload your new RFP and have AI answer all requirements with your company's context.
Explain your solution in exactly 50 words.
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Jack
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Detail how the system generates accurate responses.
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Claire
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Lukas
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Does AutoRFP.ai support Import & Export?
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Lukas
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Can multiple people work on the same RFP?
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Why RFP Automation Software Matters
Don't answer the same question twice
Upload your previous responses and immediately automate repetitive RFPs. AutoRFP.ai's AI Search and Response system work together to draft responses in seconds that you can review and approve. It's the first RFP Software built from the ground up on Gen AI.
Ensure Accuracy
By only using your approved content, AutoRFP.ai ensures the accuracy of your responses, highlighting any issues.
Go Multi-Lingual
Selling across markets can be a barrier. AutoRFP.ai automatically translates RFPs across 50+ languages.
Selling Multiple Complex Products with Ease
You need a content library that can handle complex businesses, with complex libraries. Don't get tangled in the race to the most generic response with legacy RFP Software. AutoRFP.ai includes AI categorization of content, to ensure always the most specific, relevant and winning response is generated.
RFP Software testimonial
"I'm really impressed that when we go and bid with AutoRFP.ai, in most cases 80% of the questions the customers have are answered with the first instance.
AutoRFP.ai has halved the time it takes to respond to an RFP, meaning we've doubled our participation rate. These are a good fit customers, we can now bid on."
Jake Phillpot
CEO - Workforce.com
Choose the best
RFP Software
See AutoRFP.ai in action using your content to help draft in seconds, not days.
Browser Extension
The Browser Extension helps you respond anywhere, including in online portals, to customer emails and even while on the phone with a prospect.
Instant Answers in One-Click
Import to a Project
AutoRFP.ai
ANSWER
SEARCH
PROJECTS
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Question
Does it support SSO?
Answer
Yes, our solution supports Single Sign-On (SSO) integration. Users can authenticate using their existing credentials through SAML 2.0, OAuth 2.0, and Azure AD.
Content Used
Explain how your solution supports single sign-on (SSO) for user authentication.
Our solution supports SSO via SAML 2.0, OAuth 2.0, and Azure AD. allowing users to authenticate using their existing credentials.
RFP Software in action
Modern RFP Management Tools
Using the RFP requirement above, let us demonstrate how the RFP AI Agent works.
ai content management
First, AI Search finds Relevant Content
AI Powered
Multi-lingual
Considers Multiple Sources
RFP Software Reimagined
Finally, Collaborate on the Response
AutoRFP.ai's RFP Software then drafts a complete response to the RFP questions in seconds for your team to review.
Learns from you
AI Reviewer
Fast to Use
Work with your entire RFP Team
AutoRFP.ai includes unlimited users so you can collaborate across your proposal team without limits across your procurement process.
Validate the sources used
Notify others with Email, Slack and Teams
RFP Software shouldn't have add-ons
Book a demo with our winning team to learn more.
RFP Response Software
How to Win with RFP Software
Workforce.com, a leader in Human Capital Management Software, migrated from another RFP Software to AutoRFP.ai to increase the quality and quantity of their responses.
Security & Compliance
With AutoRFP.ai you own your data, it's not used to train AI models and the platform meets the most stringent compliance requirements
ISO 27001 & SOC 2 Certified
Meet your security team's requirements with an ISO 27001 & SOC 2 certified platform.
Private AI with Azure
Keep your data private with AI that doesn't train on your data leveraging Microsoft Azure AI.
GDPR Compliant
Meet global compliance requirements with AutoRFP.ai's global privacy approach.
FAQ
Frequently asked questions.
How much time does AutoRFP.ai actually save per RFP?
Teams typically spend 25-50 hours completing a single RFP manually. AutoRFP.ai cuts that dramatically by auto-generating accurate first-draft responses from your content library in seconds rather than hours of copy-pasting from old Word docs. On average, our customers save 26 hours per RFP or security questionnaire, which translates to roughly $9,100 in human capital savings per submission. Per-response editing drops from 15-20 minutes to 2-3 minutes, and full-project consistency reviews go from a full day to under an hour. We provide granular reporting so you can measure this impact down to the individual team member level and prove ROI to your leadership.
How is AutoRFP.ai different from Loopio, Responsive, and RFPIO?
AutoRFP.ai was built from the ground up with AI at its core, not bolted on after the fact. Where legacy tools like Loopio and Responsive rely on keyword-based content search and manual response assembly, AutoRFP.ai uses semantic AI search that finds relevant content by meaning. Ask for 'data retention policy' and it surfaces answers filed under 'GDPR compliance' or 'European data privacy'. Our AI Response Engine generates accurate first drafts with trust scores so you know exactly how reliable each response is. We also include features competitors charge extra for: Go/No-Go analysis to qualify bids before committing resources, gap analysis to identify patterns in lost RFPs, and a Chrome extension for responding directly in web portals. All plans include unlimited users and all features with no per-seat pricing.
Is AutoRFP.ai safe to use with confidential proposal and client information?
AutoRFP.ai takes data security extremely seriously. We maintain ISO 27001:2022 certification and SOC 2 Type II compliance, employing enterprise-grade encryption for all data both in transit and at rest. Your information remains exclusively within your private instance. AutoRFP.ai never uses your proprietary content to train its models. You can set granular permission controls so team members only access information relevant to their roles, and we maintain comprehensive audit trails for all response activity. We also support SSO via Google and Microsoft for secure access management.
What happens when the AI can't find a relevant answer in our content library?
This is one of the most common questions from teams evaluating RFP software. When AutoRFP.ai doesn't find a direct match in your content library, you have several options. You can guide the AI with specific context, win themes, or competitive intelligence to generate a tailored first draft. You can also point it at uploaded project documents, web search results, or specific knowledge base entries to draw from. The system clearly indicates trust scores for every response, so you always know whether an answer came verbatim from your library, was adapted from similar content, or was generated fresh and needs closer review. Over time, as you complete more RFPs, your content library grows and these gaps naturally shrink.
Should we be using Go/No-Go analysis, or should we just bid on everything?
Many teams tell us they currently answer every RFP that comes in. The problem is that spreads your best people thin across bids you were never going to win. AutoRFP.ai's Go/No-Go analysis scans uploaded RFP documents against your custom deal-breaker criteria in minutes, not the hours it takes to manually read 100+ pages hunting for disqualifying requirements. It identifies compliance gaps, missing certifications, and requirements you cannot meet before you commit 20+ hours of team time. The tool also handles gray areas where features are 'close enough' by giving you scored assessments rather than just binary pass/fail. Teams using Go/No-Go consistently improve their win rates by focusing resources on bids they can actually win.
What if we don't have an organised content library of past RFP responses?
Most teams come to us without one. Some have past responses scattered across shared drives, old Word docs, and email attachments that are not even searchable. AutoRFP.ai builds your content library as you work. Every RFP you complete enriches your knowledge base automatically. The AI uses semantic search to find relevant past responses by meaning, not just keywords, so when you search for 'disaster recovery procedures' it surfaces answers originally filed under 'business continuity plan' or 'BCP documentation'. You can also bulk-import existing documents, SOPs, and product documentation during onboarding. Within weeks, your library becomes a searchable competitive advantage.
How long does it take to get set up and start responding to RFPs?
After a quick 30-minute demo, we can have your account configured and fine-tuned within 48 hours. Our white-glove onboarding team handles importing your existing RFP responses and documents into the content library. AutoRFP.ai integrates with SharePoint, Google Workspace, Box, Dropbox, and major CRM systems so your existing content flows in seamlessly. Most teams are completing their first RFP in AutoRFP.ai within the first week. For enterprise deployments, we offer dedicated implementation specialists who work with your IT and compliance teams to meet your specific security requirements.