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RFP templates, downloads & helpful materials
Practical tools for bid and proposal teams: spreadsheets, checklists, AI prompts, templates, and research you can put to work today. Every one is free; most ask for a work email. Browse Agent Skills for portable workflows that work across AutoRFP.ai and leading AI assistants.
From the library
16 downloads
XLSX · 49 KBSpreadsheet template
Spreadsheet template
Content Library Audit Spreadsheet for RFP Teams
Score every Q&A pair in your library against the criteria that matter for AI-powered RFP response, with a ready-to-paste prompt that runs the whole audit for you.
PDF · 900 KBChecklist
Checklist
Content Library Checklist: Is Your Library Ready for AI?
A 26-point checklist to see whether your content library is structured well enough for AI to use, across ownership, lifecycle, organisation, and AI readiness.
MD · 11 KBClaude Cowork setup
Claude Cowork setup
RFP Automation claude cowork project instructions
Claude Cowork instructions that turn your desktop into an RFP command center, qualify, extract requirements, and draft responses from a single workspace.
DOCX · 1.1 MBClaude prompt library
Claude prompt library
72 Claude Prompts to Win More RFPs
Seventy-two Claude prompts for bid and proposal teams, structured with XML tags and organized around how a bid actually runs: qualify, research, strategise, draft, evidence, review, and learn.
DOCX · 517 KBClaude prompt
Claude prompt
Claude Prompt for Sales Proposals
A Claude prompt that turns call notes and CRM data into a formatted, ready-to-send sales proposal, in minutes, not hours.
PDF · 45 KBClaude prompt
Claude prompt
AI Go/No-Go Prompt for RFP Tender Analysis
A go/no-go prompt that analyzes any tender against proven criteria and returns a clear recommendation with supporting evidence.
XLSX · 31 KBRFP template
RFP template
Example RFP for RFP Software
An expert-crafted example RFP for evaluating RFP software, ready-made questions covering automation, integrations, and AI so you can shortlist vendors in hours, not weeks.
XLSX · 29 KBDecision framework
Decision framework
Go / No-Go Decision Template for RFPs
A weighted Go/No-Go scoring framework that qualifies opportunities before you commit, so your team stops pouring time into RFPs it was never going to win.
PDF · 100 KB50-point checklist
50-point checklist
The Ultimate Pre-submission RFP Checklist
A 50-point pre-submission checklist that catches the content, formatting, and quality-control gaps that quietly lose deals, before you hit submit.
DOCX · 875 KBPrompt library
Prompt library
101 ChatGPT Prompts to Improve Your Bid Quality
101 ready-to-use ChatGPT prompts, organized into 20 categories, that help bid teams move from a draft or rough notes to a stronger response on every part of the bid.
PDF · 94 KBTemplates & examples
Templates & examples
RFP Executive Summary Examples: Templates for Winning Proposals
Five industry-specific executive summary templates plus real winning examples, with a section-by-section breakdown of what to include, and what to cut.
PDF · 37 KBBid team worksheet
Bid team worksheet
Customer insight brief
A two-page worksheet for bid teams: page 1 is the customer-insight process, page 2 is a blank brief to fill for one bid.
PDF · 74 KBTemplates & examples
Templates & examples
Ultimate RFP Cover Letter Template
A proven RFP cover letter framework, the opener, value proposition, and differentiation language that make evaluators take notice before they reach your proposal.
PDF · 210 KBTemplates & examples
Templates & examples
Winning RFP Response Examples
Seven winning RFP response examples, cover letters, executive summaries, and Q&A frameworks, plus the value and positioning templates behind them.
PDF · 2.1 MBPresented by AutoRFP.ai and Stargazy
Presented by AutoRFP.ai and Stargazy
Proposal Win Rate Report 2026
Original research from 97 bid professionals on what really drives proposal win rates in 2026, and why the teams that win aren't doing what you'd expect.
PDF · 6.4 MBSlide deck
Slide deckNo email needed
How to Win RFPs with Customer Insight: Slides
Slide deck from the How to Win RFPs with Customer Insight webinar: internal and external research, the customer brief, and putting insight into the response.
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Product demo
See AutoRFP.ai do this for you
These resources are the manual version. AutoRFP.ai runs the same workflows (qualification, content audits, and drafting) automatically, grounded in your own content.