AI RFP Software

AI RFP software drafts responses to requests for proposals (RFPs), due diligence questionnaires (DDQs), requests for information (RFIs) and security questionnaires from your company’s own knowledge. AutoRFP.ai writes from content your team has approved, shows the sources behind each answer and flags anything it cannot support for a person to review. Teams using AI RFP software typically cut response time by 60% and respond to 30% more RFPs per quarter.

Zero hallucination by design: AutoRFP.ai writes only from content your team has approved, lists the sources behind each answer with their last-updated dates, and gives every draft a Trust Score for how strongly those sources support it. A separate Feedback Score checks completeness, relevance, clarity and length. Customers report that first-draft answers are usable with minor edits 80 to 90% of the time, because the model is grounded in your approved content, not generic internet training data.

AutoRFP.ai does not guess. When it finds no usable source, it holds back the draft, marks the question for attention and surfaces it to your team through the project’s normal assignments, so the right person can answer it. Once approved, that answer is saved to your library for the next bid.

Yes. Your content is not used to train AutoRFP.ai’s shared models or any third party’s models. AI models are reached only through Microsoft Azure, Google Cloud and AWS, and each request carries only the excerpts needed for that answer. Your workspace is hosted in the US, EU or Australia, isolated from other customers, with single sign-on, role-based permissions and audit logs. AutoRFP.ai is ISO 27001:2022 certified and SOC 2 Type II audited annually, and the Trust Center lists every subprocessor and holds our security reports.

Import your existing answers with their categories and metadata, upload past proposals and policies, and connect SharePoint, Google Drive, OneDrive, Box, Confluence, Notion, Seismic, Zendesk or Intercom, with optional daily sync for the content you select. Approved answers are saved to the library as your team works, and owners, review cycles and approvals keep it current.

Import Word, Excel and PDF files, or work inside portals such as SAP Ariba with the browser extension. Completed answers export into the buyer’s original Word or Excel file, and PDF requests export as Word. Assign editors and reviewers, bring in experts through Slack or Microsoft Teams, and keep an audit trail of who answered, edited and approved each response, with unlimited users on every plan.

Yes. Security questionnaires, vendor assessments (CAIQ, SIG, VSA), due diligence questionnaires and sales RFPs all run from the same approved content. The browser extension works inside procurement portals, including SAP Ariba, where many security questionnaires live.

Yes. Tag library content by fund or entity, and each project drafts only from the content tagged for it, so fund-specific facts such as legal names stay correct in every DDQ. Fund-level and firm-wide approval layers decide who signs off each version.

After a 45 minute online demo, we can ingest your existing RFP responses, past proposals and knowledge base. Most customers see their first AI-drafted answers in as little as 48 hours and have a power user running a live RFP inside the first week.

Run a two-week proof of concept on your own RFPs, with your content and your reviewers. Use questions your team already knows the answers to, and check the accuracy, completeness and voice of each response before you decide.

Loopio, Responsive (formerly RFPIO) and Qvidian are established RFP platforms with mature content libraries and project tools. AutoRFP.ai was built AI-native: it drafts every answer from your approved content, shows the sources and a Trust Score for each one, checks completeness with a Feedback Score, and saves approved answers back to the library as your team works.

A general assistant does not know your product, your security posture, your case studies or the phrasing your bid team has refined, and it can write answers that sound right without citing a source. AutoRFP.ai uses large language models with your approved content as the grounding layer, shows the sources behind every answer, keeps an audit trail and is built for how RFP teams collaborate and submit.