Best Security Questionnaire Software 2025: Complete Buyer's Guide

You know that sinking feeling when a customer sends over a 300-question security questionnaire with just 10-14 days to respond.

Ten days later, you’re knee-deep in spreadsheets, half your team’s still waiting on inputs, and the deadline’s closing in.

When you finally hit “submit,” your team’s drained, and you’re still unsure if something slipped through.

Security questionnaires were meant to build trust, but for most teams, they’ve become a time drain and a constant source of stress. However, the right security questionnaire software automates responses and provides accurate answers instantly, rather than waiting days.

In this article, you’ll learn how to choose the right security questionnaire automation software and how to roll it out successfully. We’ll also cover how automation helps you cut repetitive work, stay consistent across responses, and meet client deadlines with ease.

What is Security Questionnaire Automation Software?

Security questionnaire automation software is an AI-powered tool that automates how vendors respond to clients’ security questionnaires, making the process faster and more accurate.

Instead of manually copying answers from past documents or scrambling for approvals, these tools help your team automate repetitive steps, centralize information, and speed up the entire response process, ensuring your responses are always current and compliant.

They make it easier to:

• Auto-fill responses using AI trained on your approved documentation.

• Maintain a single content library where verified answers and policies are stored.

• Collaborate in real time across security, legal, and compliance teams.

• Ensure consistency and accuracy when responding to multiple clients or partners.

What used to take days of back-and-forth emails now becomes a structured and automated workflow that saves hours while improving response quality.

Key Features to Look for in Security Questionnaire Response Tools

Here are some key features to consider when evaluating security questionnaire tools for efficiency, collaboration, and compliance: 

AI-Powered Response Generation

The best security questionnaire software can analyze complex security questions and generate contextually appropriate responses that align with your organization’s specific security posture. 

This capability can reduce response time from days to hours while maintaining accuracy and consistency. 

Leading platforms today achieve this using generative AI that drafts responses based on your organization’s existing security documentation, policies, and previous questionnaire completions.

Side note: Advanced AI tools like AutoRFP.ai understand context based on meaning, beyond simple keyword matching, unlike older RFP tools such as Loopio, for more nuanced and appropriate responses, reducing the need for manual editing.

Centralized Content Management

Every strong security questionnaire tool needs a single source of truth for all your approved responses, documents, and compliance records. A centralized library keeps everything organized so your infosec team can respond faster and stay consistent across every client questionnaire. 

When new questionnaires come in, the system automatically suggests accurate, pre-approved answers based on your past responses. This not only saves time but also prevents conflicting details as your policies evolve. 

Pro tip: Look for platforms with features like automatic content updates, version control, and role-based access to keep your information current and secure.

Collaboration and Workflow Management

Security questionnaire completion typically involves multiple stakeholders across IT, legal, compliance, and security teams. Proven security questionnaire automation tools offer structured workflows that automatically route questions to the relevant subject matter experts, enabling them to review and approve responses while maintaining visibility into progress and deadlines.

Pro tip: Opt for tools with dashboards, such as AutoRFP.ai, that display question status (e.g., submitted, approved) for enhanced team visibility.

Intake of Various Formats and Integration with Online Portals

Security questionnaires come in various formats, such as Word, PDF, Excel, or through online platforms.

The tool you choose should easily import and process these different formats, allowing your team to respond directly within the system, regardless of how clients send them. 

This flexibility ensures automation actually works in real-world conditions, where every customer uses a different template or portal. 

Pro tip: Look for tools that also support seamless export in required formats to simplify submission and avoid manual rework.

Industry Standard Questionnaire Frameworks (CAIQ & SIG)

Many clients and partners use standardized security questionnaires such as CAIQ (Consensus Assessments Initiative Questionnaire) and SIG  (Standardized Information Gathering) to assess vendors like you. So, understanding these frameworks is key to ensuring your automation tool can manage them efficiently.

CAIQ Framework

Created by the Cloud Security Alliance, the CAIQ is widely used to evaluate the security practices of cloud providers. CAIQ v4.1 covers 18 domains with over 300 questions designed to evaluate compliance with the Cloud Controls Matrix (CCM).

SIG Framework

The Shared Assessments SIG questionnaire helps organizations respond to detailed third-party risk assessments. It includes two main versions: SIG Lite, with 128 questions, and SIG Core, with 627.

A strong security questionnaire automation platform supports both frameworks natively, enabling complete security questionnaire automation with minimal manual effort.

Benefits of Security Questionnaire Automation Software

Let’s take a closer look at the key benefits that make security questionnaire automation software essential for your team:

Dramatic Time Savings

With automation, organizations report up to an 87% reduction in completion time. A process that once took several weeks can now be finished in just hours, freeing teams from weekend work while maintaining strong focus on customization and quality assurance.

Improved Accuracy and Consistency

By drawing from a centralized, approved content library, automation ensures your responses stay accurate and up to date. It reduces the risk of errors or outdated answers when multiple team members contribute. 

Because each answer is generated quickly and correctly, your infosec team has the time to review every question thoroughly and provide complete, thoughtful responses, not just fast ones.

One CRM software company, SugarCRM, used AI-driven security questionnaire automation to complete 100% of a 2,000-question security questionnaire, directly leading to winning a $2M+ ARR customer.

“We won the deal because they had faith in our security posture — and that trust came from our ability to answer all the questions. We were the only company that took the time to fully respond to every security question.” Said, Shana Sweeney, Executive Leader at SugarCRM

Enhanced Scalability

As your company grows and more clients request detailed security information, manual processes become unsustainable. Automation lets your team manage rising volumes of questionnaires without expanding headcount, maintaining speed and quality at scale.

How AI is Transforming Security Questionnaire Responses?

These are how AI has transformed automation, introducing capabilities that were once impossible with traditional methods.

Contextual Understanding

Advanced AI systems analyze the intent behind security questions rather than relying on simple keyword matching. This contextual awareness enables more accurate response generation and reduces the need for manual editing.

Continuous Learning

Machine learning algorithms improve response quality over time by analyzing feedback and approved edits. This continuous improvement cycle ensures that automated responses become increasingly accurate and aligned with organizational preferences.

Side note: Platforms like AutoRFP.ai continue to learn from every response you approve or edit. Over time, they deliver even more accurate and consistent answers across all future questionnaires.

Integration Capabilities

Modern AI-powered platforms integrate with existing security tools, documentation systems, and compliance frameworks. This integration capability enables seamless workflows that leverage existing investments while adding intelligent automation layers.

Best Security Questionnaire Automation Software Platforms 2025

If your team handles endless security questionnaires, the right automation platform can save hundreds of hours.

These security questionnaire software stand out for their proven results and intelligent automation.

Here’s a quick comparison table for each of the tools:

AutoRFP.ai

AutoRFP.ai is built to automate and simplify security questionnaire responses using advanced AI algorithms. 

It scans your previous answers and centralized content library to auto-suggest accurate, context-based responses aligned with your organization’s security documentation and policies. 

Teams can assign specific questions, collaborate with unlimited users, and track reviews, approvals, and due dates in one shared workspace. 

Their expertise speaks for itself. One of their clients, Cubiko, slashed security questionnaire response time by 85% using AI-powered Security Questionnaire Automation.

Key features

Let’s take a quick look at some of AutoRFP.ai’s features that make handling security questionnaires faster, simpler, and a lot less stressful.

1. Content Library

You can keep all your approved policies, controls, and past responses in one centralized repository within the tool. When a new questionnaire comes in, the system instantly suggests accurate answers from your own content.

2. AI Response Engine with Trust Score

You’ll get AI-generated answers that actually understand the question’s intent, not just the keywords. Each one comes with a trust score, so you know exactly how reliable it is before hitting submit.

3. Work with Unlimited Collaborators

Allow security, compliance, and legal teams to collaborate in one workspace with unlimited users. Assign reviewers, track approvals, and stay synced via Email, Slack, and Teams.

Pricing

Where it shines

• Automated learning from responses: You don’t have to manually maintain your content library because the system automatically captures approved answers and keeps improving over time.

• Works with online security portals: You can use AutoRFP.ai’s Web Extension to answer questionnaires directly on platforms like OneTrust, Vanta, and Drata.

• Handles internal security questions: It is not just for client questionnaires, since your team can also use it to answer internal security questions instantly.

Where it falls short

• Fewer native integrations: Although it connects with key tools like Google Docs, Salesforce, Slack, Confluence, and more, the list of native integrations is smaller compared to some legacy platforms. 

• Newer player with less brand recognition: As a growing platform, AutoRFP.ai is still building its visibility compared to long-established competitors.

Customer reviews

A G2 reviewer shared that, “I like that you can build your own library (with previous projects, websites, and other documentation), which is then used to generate a response. The responses generated through the Slack integration also provide a detailed overview of where the content is sourced, making it easy to identify outdated or inaccurate content. It also will refuse to generate responses on topics it doesn't have enough information on, which makes me trust the output more.”

One more reviewer noted that, “ AutoRFP is easy to use, sleek in design, and very effective. In only one short month, we've used it to answer 4 extremely disparate questionnaires, and it has performed very admirably each time. What we love most about AutoRFP is its ability to drastically reduce our time to draft for each questionnaire and RFP response - no more endless CTRL+F, CTRL+C, CTRL+V, only to wind up with an answer that doesn't seem quite right. Now, we get tailored responses in a fraction of the time it used to take, and even better, we can easily tweak those answers with AutoRFP's powerful editing tools. We also love that it seamlessly centralizes all review and approvals, meaning we don't have to chase folks across messy spreadsheets to understand our progress toward completion.”

Who it’s best for

• Mid-to-large B2B SaaS vendors: High questionnaire volume, strict buyer formats, and the need for fast, accurate replies.

• Vendors with many SMEs: Unlimited collaboration, reliable AI answers, and clean export back to buyer templates.

• Security and compliance teams: Frequent buyer security questionnaires across portals and files with audit-ready reviews.

• Financial services providers: Regulated requirements, evidence-backed responses, and consistent governance across assessments.

2. Vanta

Vanta transforms scattered security questionnaires into an auditable, policy-anchored workflow tied to your current controls and evidence. It drafts answers from your security documents and past responses, and routes work to SMEs with alerts. 

Key features

• AI-generated responses: Searches prior questionnaires and policies; drafts cited, tone/length-controlled answers, including multi-language.

• Any-format intake & export: Import from portals, XLSX, DOCX, PDF; return in the buyer’s format.

Pricing

Pricing is quote-based and tailored to team size, questionnaire volume, and required integrations rather than a public list price.

Where it shines

• Speed & coverage: Automates first-pass answers and prioritizes work, cutting weeks from security reviews.

• Tailoring at scale: Tag by product, region, or industry to deliver customer-specific, well-organized responses.

Where it falls short

• Expensive: Users frequently mention that Vanta’s cost can be prohibitive for startups or small businesses with limited budgets.

• Feature limitations: A few essential compliance features are unavailable or less flexible than expected, which affects usability.

Customer reviews

A verified user at G2 said, “Vanta simplifies security compliance by automating evidence collection, integrating seamlessly with our tech stack, and providing real-time monitoring across systems. The user-friendly dashboards and automated alerts make it easy to stay audit-ready. Their customer support is also responsive and knowledgeable.” 

Another user at G2 also noted, “My main complaint is that certain features, such as detailed role and permission management, are only available in the higher-priced plans.”