Cited answer
Describe your implementation methodology.
Four phases, each signed off by your project lead1 before the next begins.
1
Implementation PlaybookTrust Score92.
AI Proposal Software
AI Proposal Software
Upload your proposal and let AI draft every requirement from your approved content (cited, on-brand, and ready for review), then translate, collaborate, and export in the format your buyer expects.
- Leader on G2
- “We've used AutoRFP.ai to win 50+ successful bids and plan to continue using it into the future for all bids that come through.”Jake PhillpotCEO · Workforce.comRead the story
- “We've responded to more than double the number of RFPs after implementing AutoRFP.ai than we did the year before.”Rachel MillwardHead of Bid Management, Europe · PerkRead the story
- “It is saving a ton of time and it's allowing us to respond to more RFPs that we historically wouldn't have.”Rob TibbsMarket Principal & Account Executive · Red RoverRead the story
- “It's honestly been the best decision I made this entire year by far.”Alicia LechtenbergerVice President of Sales and Marketing · Passport TechnologyRead the story
Proposal quality
Everything it takes to submit a strong proposal
A strong proposal is correct, complete, and in your voice. AutoRFP.ai keeps every response cited, on-brand, and coordinated so your team submits with confidence.
Trusted, cited answers
Every response is drawn from your approved content and carries its sources and a Trust Score, so reviewers can approve with confidence instead of second-guessing.
On-brand tone of voice
Guide the AI with your tone and style rules so every proposal reads like your team wrote it, consistent across products, regions, and authors.
Collaborate and approve
Assign editors and reviewers in one click, then submit and approve in a single workflow, with unlimited users and notifications in Slack and Teams.
Notified on 5.1Respond to anything
Submit in any format. Once we've set up your account, you can automate responses for proposals, RFPs, RFIs, DDQs, security questionnaires and more, instantly, no matter how they arrive.
From Spreadsheets
Excel Questionnaires
Don't copy & paste; AutoRFP.ai automatically imports and exports customer spreadsheets. This includes automatically selecting drop-downs and other fields with AI.
- Auto-Detect
- 10,000+ Requirements
- Multiple Tabs
- Import & Export
Work with online security portals
Browser Extension
The Browser Extension helps you respond anywhere, including in online portals, to customer emails and even while on the phone with a prospect.
- Instant Answers in One-Click
- Import to a Project
- Even in Drata & Vanta
- Strict Privacy & Security Controls
Security portals
Buyer portals
Customer emailsAI Proposal Response Workflow
First, AI Search finds Relevant Content
AutoRFP.ai's AI Search finds exactly what you need to respond to each requirement by searching based on meaning, not just keywords.
- AI Powered
- Multi-lingual
- Considers Multiple Sources
Then, AI generates a response from your content
AutoRFP.ai drafts a complete, cited response to each requirement for your team to review.
- Private AI model
- 44+ languages
- Consistent responses
Finally, Collaborate on the Response
AutoRFP.ai includes unlimited users so you can collaborate across your team without limits.
- Learns from you
- AI Reviewer
- Notify via Email, Slack & Teams
- Real-time progress tracking
[01] · AI Response Engine
Draft every requirement in seconds, and trust it
AutoRFP.ai generates a complete, cited answer to each requirement using your approved content and the latest AI models, so reviewers start every requirement from a sourced draft they can approve or edit.
- Cited, on-brand first drafts in seconds
- A Trust Score on every answer
- Apply tone of voice and product positioning
[02] · Export & submission
Export in the format your buyer expects
When the draft is approved, AutoRFP.ai exports your proposal back into the original document, Word, Excel, or PDF, with formatting, tables, and drop-downs preserved.
- Export to Word, Excel, and PDF
- Preserves tables, formatting, and drop-downs
- No copy-paste or manual reformatting
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“I'm really impressed that when we go and bid with AutoRFP.ai, in most cases 80% of the questions the customers have are answered with the first instance. AutoRFP.ai has halved the time it takes to respond to an RFP, meaning we've doubled our participation rate. These are a good fit customers, we can now bid on.”
- 2×
- increase in RFP participation rate
- 80%
- of customer questions answered automatically in first draft
Source: Workforce.com
Frequently asked questions
Something else on your list? Bring it to a demo and we will answer it on one of your own questionnaires.
What makes AutoRFP.ai different from other AI proposal software?
Most AI proposal tools focus on creating visual sales documents from scratch.
AutoRFP.ai specializes in responding to complex proposals with hundreds or thousands of requirements - RFPs, RFIs, DDQs, and security questionnaires.
We automate the response process, not the document design process.
How long does it take to setup?
Most customers are responding to proposals within 24 hours of their kickoff call. Our team helps you import your existing content and configure your first project during onboarding.
Is this safe to use with confidential information?
Yes. AutoRFP.ai processes all data through private Azure AI instances, ensuring your information is never used to train AI models.
We maintain ISO 27001:2022 and SOC 2 certifications and offer regional data centers across the EU, US, and Australia.
Can I use this for simple sales proposals?
AutoRFP.ai is built for complex, multi-requirement proposals with 50-10,000+ questions.
If you're creating simple visual pitch decks or quotes, tools like Proposify or PandaDoc may be better fits.
We specialize in responding to formal RFPs, RFIs, DDQs, and security questionnaires.
How does AI proposal software integrate with my CRM?
AutoRFP.ai integrates with Salesforce, HubSpot (soon), and other leading CRMs. Sales teams can create proposal projects directly from opportunities, and proposal status automatically syncs back to your CRM.
How can AI Proposal Software improve my proposal process?
AI proposal software transforms your proposal workflow from manual chaos into a streamlined system. Here's how proposal management software delivers measurable improvements:
- Speed and Efficiency. AutoRFP.ai reduces response time by 80%. AI instantly finds relevant content and generates draft responses in seconds, turning weeks-long Request for Proposals into hours.
- Accuracy and Consistency. Eliminate copy-paste errors with AI that only uses approved content. Every response maintains consistent messaging while ensuring technical accuracy across all requirements.
- Resource Optimization. Stop pulling subject matter experts away from billable work. Your team can handle 3x more opportunities with the same headcount using modern proposal management tools.
- Improved Outcomes. Responses drawn from approved content and checked by reviewers before submission convert more often. Companies using proposal management software report win rates above 50%, compared to industry averages of 35-45%.
- Enhanced Collaboration. Real-time features eliminate version control nightmares. Team members work simultaneously with automatic notifications and clear approval workflows.
- Strategic Intelligence. Analytics show which responses perform best and identify content gaps, helping you continuously optimize your Request for Proposals approach based on data.
The compound effect is stronger submissions with less stress, positioning your team to focus on relationship building rather than administrative busywork.
Why AI Proposal Response Software Matters
Don't answer the same question twice
Upload your previous proposal responses and automate repetitive proposals. AutoRFP.ai's AI Search and Response system drafts responses that you can review and approve.
Ensure accuracy
By only using your approved content, AutoRFP.ai ensures accuracy, highlighting any issues with low-confidence scores that need human review.
Go multi-lingual
Selling across markets shouldn’t be a barrier. AutoRFP.ai automatically translates proposals across 44+ languages, ensuring consistent messaging globally.
Sell multiple complex products with ease
AI categorization of content ensures the most specific and relevant response is generated, even across sophisticated product lines.
Sell across markets without rewriting
AutoRFP.ai translates your proposal responses across 44+ languages while keeping terminology, tone, and product positioning consistent, so global teams submit without sacrificing quality.
- 44+ languages from a single source of truth
- Consistent terminology across regions
- Review and approve before export
Security & Compliance
With AutoRFP.ai you own your data, it's not used to train AI models, and the platform meets the most stringent compliance requirements.
ISO 27001:2022 & SOC 2 certified
Meet your security team's requirements with an ISO 27001:2022 & SOC 2 certified platform.
Private AI with Azure
Keep your data private with AI that doesn't train on your data, leveraging Microsoft Azure AI.
GDPR compliant
Meet global compliance requirements with AutoRFP.ai's global privacy approach.
Product demo
See AutoRFP.ai work for your proposals
AI Proposal Software shouldn’t have add-ons
Every draft carries a Trust Score for its sources and a Feedback Score for how fully it answers. Quality is measured by how little your team changes, and every approval records it. In a recent RFP, Red Rover had 95% of responses automated (83 out of 87 requirements). Measure it on your own proposals in a two-week proof of concept.