Key Takeaways
AutoRFP.ai: Best for large financial services companies in Private Equity, Real-estate Asset Managers and banking seeking AI native DDQ and RFP automation to drastically reduce time investment in DDQs.
Responsive: Best for heavily regulated enterprises needing extensive integrations and requiring deep content library features with heavy manual SME review.
Loopio: Best for mid to large RFP-heavy companies wanting a centralized content library with quick time to value and exceptional customer support.
AutogenAI: Best for construction companies and marketing agencies responding to long-form RFPs.
“It was good, but can be better.”
“Projects feature was clunky.”
“The software can feel a little too complex at times.”
These verified user reviews from G2 indicate that while Qvidian might get the job done, it may not offer the most intuitive experience. If you’re looking to maximize bid win rates and optimize efficiency, our breakdown of the best Qvidian competitors is a good place to start.
Name | Best for | Stand Out Feature | Price Starting Point |
AutoRFP.ai | Enterprise-focused SaaS teams seeking AI efficiency | AI flywheel | $899/month |
Responsive | Heavily regulated enterprises | Wide integration ecosystem | Not publicly available |
Loopio | Mid to large RFP-heavy companies | Centralized content library | $20,000/year |
AutogenAI | Large construction companies | Research assistant | Not publicly available |
1. AutoRFP.ai
AutoRFP.ai represents the next generation of RFP software. Built with AI at its core, AutoRFP.ai’s response engine generates accurate answers with minimal editing needed.
Unlike Qvidian’s traditional library-dominant system, AutoRFP.ai removes the constant burden of content upkeep that many find frustrating.
Key Features
With a remarkable 4.9 star G2 rating, AutoRFP.ai provides robust features that has earned it the highest user adoption across the G2 RFP software category.
AI flywheel
AutoRFP.ai's AI flywheel automatically captures and includes content changes as you work on RFPs.
Unlike Qvidian that requires you to update the content database post bid submission, the AI flywheel learns and updates its knowledge base in real-time - ensuring bid responses get better over time.
Trust-based scoring system
To avoid the black box problem in AI, AutoRFP.ai includes a trust score and source citation in each generated response. This allows teams to verify where the response came from, so they can make tweaks to the knowledge base in case of dated information.
Multi-format import
AutoRFP.ai removes the usual friction associated with importing RFPs. You can upload files in Word, Excel, and PDF formats and the platform will smartly map all content for you. And with its browser extension, you can respond to RFPs on any online portal.
Pricing
Plan Name | Plan Cost |
Scale | $899/month |
Accelerate | $1,299/month |
Enterprise | Contact sales |
Where AutoRFP.ai Shines
Ideal for companies in highly-regulated industries: AutoRFP.ai is ISO27001 and SOC2 certified and hosts a private AI model (no customer data trains AI models). It also includes all the necessary content management features that deliver high response win rates. Trusted by some of the largest fund managers in the world.
Modern AI Interface: AutoRFP.ai was built for the AI-era, having AI features from day 1. The system was rated Highest User Adoption across the RFP Software category for G2 multiple times in a row, and boasts an easy-to-use interface and no cost for additional users.
Where AutoRFP.ai Falls Short
Premium pricing: AutoRFP.ai is more expensive than Qvidian, but this premium pricing comes with higher AI automation rates and a stronger feature set. Considering the efficiencies you get, AutoRFP.ai will save you more in the long run.
Simple reporting: AutoRFP.ai provides real-time visibility into response quality, win rates, and trends. However, some users have requested advanced analytics, which is already in the works.
Customer Reviews
Lisa R. says, “Since we started using AutoRFP.ai six months ago, we’ve seen a +50% reduction in the time spent compiling RFP responses. That alone has had a huge impact on our productivity.”
Sara H. shares, “We love that all previous RFP submissions are automatically stored and that we don't need to maintain a content library inside of our RFP technology, which would be very burdensome for our small team.”
Who AutoRFP.ai Is Best For
Highly regulated fund managers that process hundreds to thousands of Due Diligence Questionnaires (DDQs) and RFPs.
Mid to large B2B SaaS companies serving enterprise clients. They often employ dedicated RFP managers, bid writers, and account executives.
2. Responsive (Previously Known As RFPIO)
Responsive is another legacy proposal software, similar to Qvidian. Its key strengths lie in its extensive third-party integrations and unlimited content storage.
Key Features
Broad integration ecosystem: Responsive offers 20+ native integrations and 75+ API connections to CRM systems, productivity tools, and business applications. This makes Responsive ideal for complex technology environments.
Profile center: Companies can create private profiles or public trust centers to safely share security and compliance documentation, certificates, and data sheets.
Requirements analysis: Responsive summarizes lengthy RFPs, extracts its key requirements, and then evaluates project fit using keyword analysis. This helps teams streamline and speeden the bid/no-bid process.
Pricing
Plan Name | Plan Cost |
Lite Edition | Contact sales |
Emerging Edition | Contact sales |
Growth Edition | Contact sales |
Enterprise Edition | Contact sales |
Where Responsive Shines
Unlimited content storage: Companies can use Responsive to create deep content libraries without stressing about capacity limits or extra costs.
Responsive support and product teams: Users report quick and helpful support from Responsive’s customer service team. Their product team also actively listens to user requests and continuously improves the platform.
Where Responsive Falls Short
Steep learning curve: As typical with legacy RFP software, Responsive offers extensive features that overwhelms new users and delays time to adoption.
Keyword-dependent search: Content discovery relies on matching keywords rather than AI semantic understanding. This makes it difficult to find relevant responses compared to AI-powered semantic search that AutoRFP.ai offers.
Customer Reviews
Jessica B. shares, “This platform provides unlimited user capacity, integrates smoothly with Salesforce, and features strong reporting capabilities.”
Randi F. says, “Not being able to view Word and Excel while working in RFPIO. Editing and formatting have to wait until the last minute.”
Who Responsive Is Best For
Responsive is recommended for companies operating in highly regulated sectors (such as government and construction) that need an additional security layer and broad integration network to make their tech stack work.
3. Loopio
Loopio is an industry pioneer that streamlined the RFP automation process ten years ago. Its centralized content library with AI suggestions positions it as a strong alternative to Qvidian.
Key Features
Centralized content library: Loopio stores all responses in a keyword searchable repository with category tags and filters.
Magic AI suggestions: Loopio's "Magic" feature analyzes questions and suggests relevant responses from the library, helping teams create first drafts quicker.
Project dashboard: Loopio provides an overview of all active RFPs categorized by assignee and section. Admins can view requirements by status, filter workload by participant, and use the status bar to track overall progress.
Pricing
Plan Name | Plan Cost |
Foundations | $20,000/year |
Enhanced | Contact sales |
Enterprise | Contact sales |
Where Loopio Shines
Quick time to value: Loopio user reviews appreciate the platform’s easy-to-use UI that requires a minimal learning curve.
Responsive customer support team: Users consistently praise Loopio's customer support because of quick response times and proactive account managers. This has earned it a 9.7/10 G2 rating in the customer support field.
Where Loopio Falls Short
Overhyped “Magic” feature: Loopio reviews point to it’s “Magic” AI features falling short with complex questions that require contextual understanding, often suggesting irrelevant responses that need to be manually edited.
Limited translation capabilities: Loopio supports only 12 languages compared to its competitors that offer broader language coverage. For example, AutoRFP.ai automatically detects over 40 languages and allows teams to export responses in both English and their chosen translation.
Customer Reviews
Kathleen E. shares, “The most helpful aspect about our Loopio implementation was our Customer Success Team. They were with us every step of the way with an end goal of having us successfully use the product.”
Andreea P. says, “It would be super nice to have more integrations with other applications and would like to be able to dive deeper into the data without a restriction.”
Who Loopio Is Best For
Loopio is best for mid to large companies that manage a high volume of RFPs and related documents. It’s ideal for teams that need a centralized content library.
4. AutogenAI
Similar to AutoRFP.ai, AutogenAI is an AI native RFP software that specializes in handling complex, long-form RFPs that demand creative and nuanced responses.
Key Features
Qualify and extract: AutogenAI instantly highlights proposal requirements and pulls out key information from RFPs. This enables teams to make quick go/no-go decisions.
Research assistant: AutogenAI uses the knowledge library and trusted internet sources to generate responses that maximize win rates.
Proposal management: Teams can organize, track, and collaborate on proposals in real-time, making it easier to manage complex bids. Teams can also include win themes, keywords and other custom inputs to speed up the RFP response process.
Pricing
AutogenAI doesn’t disclose its pricing publicly. You’ll need to reach out to their sales team for a quote.
Where AutogenAI Shines
Strong competitive research: The research assistant and black hat features help you understand what competitors might propose. This enables your team to create drafts that stand out in a tough market.
Enterprise-grade security: AutogenAI is ISO 27001 and SOC2 certified and doesn’t use customer data to train its language models. This makes it ideal for regulated industries that deal with sensitive project and customer information.
Where AutogenAI Falls Short
Greater manual effort: Unlike AutoRFP.ai that is designed for minimal-edit responses, AutogenAI's creative focus means responses typically need a human review to ensure accuracy.
AI hallucinations: AutogenAI may sometimes produce information that sounds accurate but isn’t. Teams should thoroughly review outputs from the Research Assistant and generated content to verify accuracy before submitting proposals.
Customer Reviews
Calum J. shares, “The system is easy to use and fits seamlessly into my existing workflow, increasing how much I can get done in a day.”
Holly S. says, “I found the initial setup of AutogenAI quite difficult. The platform offers many features, and it took me a while to understand which buttons perform which actions.”
Who AutogenAI Is Best For
Construction companies that manage complex RFPs that require creative positioning.
Marketing agencies that respond to long-form RFPs that call for creative ideation and differentiated value propositions.
Reasons to Consider an Alternative to Qvidian Software
While you may find success with Qvidian, you might not achieve long-term AI efficiencies and high bid win rates. Below are the top reasons why you should consider a Qvidian competitor.
Weak AI Functionality
As a legacy software with AI later pasted on, Qvidian's autofill feature lacks the sophistication of AI-native RFP tools. Users report that while basic questions get matched properly, any situation requiring contextual understanding produces poor responses. Hence, increasing your team’s manual effort.
In comparison, AutoRFP.ai's native AI architecture generates 63% of responses that require no edits.
Unintuitive User Experience
Qvidian users often mention a complex user flow, limited feature depth, and frequent bugs. This distracts team members from focusing on winning bids to making the tool work for them.
This is not the case with modern RFP software, like AutoRFP.ai. Users consistently praise how easy it is to get started and how simple the platform is to navigate.
Continuous maintenance of content library
Qvidian provides its users with a content library that needs to be continuously populated and updated to match responses to bid requirements. As a result, teams often spend more time maintaining content than actually completing and submitting RFPs.
This problem is eliminated with AutoRFP.ai as its AI flywheel feature updates and refines content as you work on proposals in real-time.
Reasons to Consider an Alternative to Qvidian Software
While you may find success with Qvidian, you might not achieve long-term AI efficiencies and high bid win rates. Below are the top reasons why you should consider a Qvidian competitor.
Weak AI Functionality
As a legacy software with AI later pasted on, Qvidian's autofill feature lacks the sophistication of AI-native RFP tools. Users report that while basic questions get matched properly, any situation requiring contextual understanding produces poor responses. Hence, increasing your team’s manual effort.
In comparison, AutoRFP.ai's native AI architecture generates 63% of responses that require no edits.
Unintuitive User Experience
Qvidian users often mention a complex user flow, limited feature depth, and frequent bugs. This distracts team members from focusing on winning bids to making the tool work for them.
This is not the case with modern RFP software, like AutoRFP.ai. Users consistently praise how easy it is to get started and how simple the platform is to navigate.
Continuous maintenance of content library
Qvidian provides its users with a content library that needs to be continuously populated and updated to match responses to bid requirements. As a result, teams often spend more time maintaining content than actually completing and submitting RFPs.
This problem is eliminated with AutoRFP.ai as its AI flywheel feature updates and refines content as you work on proposals in real-time.
Start Automating RFP Responses with AutoRFP.ai Now
The RFP software landscape has evolved dramatically since Qvidian first launched in the market. Companies no longer appreciate clunky interfaces, manual library maintenance, or AI that needs constant correction.
AutoRFP.ai is a clear alternative to Qvidian: an AI Flywheel that learns as you work, strong collaboration features, straightforward pricing, and a 30-day money-back guarantee so you can test it risk-free. Book a demo with AutoRFP.ai now to increase your bid response rates.
About the Author
Robert Dickson
RevOps Manager
Rob manages Revenue Operations at AutoRFP.ai, bringing extensive go-to-market expertise from his previous roles as COO at an early-stage HealthTech SaaS Company. Having completed 100s of RFPs, Security Questionnaires and DDQs, Rob brings that experience to AutoRFP.ai's RFP process.
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