6 Best Arphie Alternatives & Competitors in 2026 for RFP Automation

Arphie can be a great first step into AI-powered RFP automation, but as usage grows, the real question becomes, “Are we getting the right value for what we pay?”

Maybe your team is having import/export issues, is encountering a lack of scalability, or needs deeper analytics than you first thought.

That is usually the point where teams start exploring Arphie alternatives.

This article highlights 6 of the best Arphie competitors, examining their features, pricing, pros and cons, and customer feedback after implementation.

We will also outline the team profiles that fit best and why some organizations decide to find a better fit than Arphie for their RFP automation needs.

1. AutoRFP.ai

AutoRFP.ai is an AI-native RFP platform that generates accurate, winning responses to requests for proposal (RFPs), due diligence questionnaires (DDQs), and security questionnaires (SQs) in minutes.

Unlike Arphie, which can struggle to scale, AutoRFP.ai is built for mid-market to enterprise organizations that receive hundreds or even thousands of RFPs per month and need fast, accurate answers with true semantic understanding (it understands meaning, not just keywords).

AutoRFP.ai reliably imports PDFs, DOCX files, and even Excel sheets with macros, backed by hundreds of thousands of RFP imports across global companies and continuous tuning to reduce effort and errors. 

Trusted by Fortune 500s and Silicon Valley unicorns, AutoRFP.ai helps teams draft responses fast, with up to 80% usable as-is without edits.

Key Features

Here are the key features where AutoRFP.ai stands out compared with Arphie, especially when speed, accuracy, and reporting matter.

1. Import Plus Export in the Customer’s Original Format

Drop in any RFP in Word, Excel, or PDF, and AutoRFP.ai extracts requirements, sections, and context automatically, so the AI can handle the first pass quickly. 

Unlike Arphie’s limited import/export, you can export back into the prospect’s original format in two clicks, with macros, dropdowns, formulas, and formatting preserved.

2. First Drafts in Seconds

AutoRFP.ai generates accurate, on-brand first drafts using your past winning responses and trusted company documentations.

It cuts out the copy-paste loop because you refine answers with quick, one-click edits instead of rewriting the same responses every time.

3. Libraryless Semantic Understanding System

AutoRFP.ai uses semantic understanding to find the right answer by meaning, not just keywords, so you don’t need a manually maintained content library. 

It learns automatically from what you approve, keeping answers current as your product, security posture, and messaging evolve.

4. RFP Reporting for Capacity With Win Rate

AutoRFP.ai puts win rate, volume, velocity, and team workload in one view so you can see capacity before you commit.

Compared with Arphie’s inadequate reporting, AutoRFP.ai helps you forecast whether you can take on next quarter’s RFP load without overloading SMEs.

5. ROI Reporting

AutoRFP.ai tracks automation rates, reuse, and manual effort across every completed project to quantify time saved and efficiency gained. 

You get an ROI report that shows exactly where AI pays for itself and where your team adds high-value input.

Pricing

AutoRFP.ai includes a 30-day money-back guarantee, personalized onboarding, and tailored training so teams can launch fast. Every plan comes with unlimited users (no per-seat fees) and can be up and running in as little as 48 hours.

Where AutoRFP.ai Shines

• Portal questionnaire automation: Scrape portal questions, generate answers, and automatically export them back. Works with Ariba, UpGuard, and Jaggaer.

  
  

• Go/no-go risk scan: Check RFPs against go/no-go criteria before you start. Flag impossible requirements early.

  
  

• Ask-a-bot answers: Ask once, get a sourced answer in seconds. Use it in Slack or Teams with no tab switching.

  
  

• Wide integrations: Connect ~16 tools across SSO, knowledge bases, comms, help centers, file storage, and CRM. Keep workflows in sync.

Where AutoRFP.ai Falls Short

• Not a great fit for AEC, US GovCon/defense, custom software development, and highly bespoke professional services: Responses in these sectors are often too unique to follow repeatable patterns.

Customer Reviews

Saxon W., Senior Workforce Management Consultant, wrote in a Software Finder review, “AutoRFP is an absolute game-changer for me because, without it, I simply wouldn’t have the time to complete RFPs regularly. It saves an exceptional amount of time. What truly sets it apart is the quality of its responses: they’re far better than other systems on the market because AutoRFP understands context, unlike tools that just regurgitate irrelevant answers from previous RFPs. The initial setup was completely painless, and on top of an excellent product, the team works closely with customers and continues to innovate, making the entire experience fantastic.”

A user on Reddit shared this when discussing why they were looking for an RFP automation tool: “We toyed with a homemade solution with RAG. In practice, context gets lost fast, and outputs are inconsistent. AutoRFP.ai basically automates that whole RAG setup in a polished SaaS environment, plus it continuously improves as it sees new RFPs.”

Rob Tibbs, Market Principal & Account Executive at Red Rover, said that, “It is saving a ton of time and it's allowing us to respond to more RFPs that we historically wouldn't have.”

Who AutoRFP.ai Is Best For

• Mid-to-large B2B SaaS: Enterprise RFPs, DDQs, and SQs that need fast, consistent first drafts.

  
  

• Enterprise deal teams: RFP managers, pre-sales engineers, and enterprise AEs coordinating SME-heavy responses.

  
  

• Financial services: Managed funds, insurers, and asset managers handling high-stakes DDQs and security reviews.

  
  

• Regulated teams: Healthcare, fintech, and cybersecurity companies answering strict compliance and security questions.

  
  

2. Responsive (formerly RFPIO)

Responsive is an enterprise response management platform for handling RFPs, request for information (RFIs), DDQs, and security questionnaires with a central answer library and structured workflows.

Built-in AI assistance and integrations help teams draft faster, route questions to the right SMEs, and keep responses consistent, making it a strong Arphie alternative for governed reuse at scale.

Key Features

• AI-assisted drafting: Generate first drafts and suggested answers using your existing library and context.

  
  

• Workflow management: Assign owners, track progress, and manage reviews across cross-functional contributors.

Pricing

Where Responsive Shines

• Enterprise collaboration: Keep clear ownership and workflow visibility across multi-team response projects.

  
  

• Library-driven consistency: Standardize answers across recurring questionnaires and assessments.

Where Responsive Falls Short

• Inaccurate AI: Auto-responses can miss context and require manual correction.

  
  

• Inefficient search: Exact-phrase searching can feel unreliable when hunting for specific answers.

  
  

• Steep learning curve: The feature depth can overwhelm new users during onboarding.

  
  

• Export and formatting issues: Exports to Word can introduce spacing problems and rework.

  
  

• Too much clicking: Navigation can feel heavy on large, multi-stakeholder projects.

Customer Reviews

Grant N., Sales Engineer, pointed out in a Capterra review that “This allows us to triage important RFPs that often have very tight turnaround times and enables our team to collaborate effectively on responses and handle them swiftly.”

Rodney B. wrote on Capterra that, “Overall, I didn't mind using RFPIO, but did feel it had several issues. The last RFP I had, I ended up manually saving after every line as I didn't trust that the information would still be there the next time I looked, and sure enough, I required my bid leader to find all the information that I typed, as it all disappeared. Thankfully, I saved all the tim,e so I didn't lose much. The AI was getting better as we were increasing the RFP database. I am sorry to say, though, that there are several things I liked about RFPIO; at this time, I would not recommend it as I want more control over the document.”

Who Is Responsive Best For

• Proposal and bid teams: Managing high-volume RFPs with many contributors and tight deadlines.

  
  

• Security and compliance teams: Standardizing security questionnaire responses with a governed content base.

  
  

• Enterprises with complex workflows: Needing integrations plus workflow controls across departments.

  
  

3. Loopio

Loopio is a response management platform for RFPs, RFIs, DDQs, and security questionnaires, built around a central content library and structured collaboration workflows. 

As a strong Arphie alternative, teams use its AI capabilities and automations to reuse approved answers, coordinate SMEs, and speed up repeatable response work.

Key Features

• Response library: Store approved answers and reuse them across RFPs with structured content management.

  
  

• AI assistance: Support drafting, summarization, and response planning using Loopio’s AI layer on top of your trusted content.

  
  

• Collaboration workflow: Assign questions to SMEs, track progress, and manage reviews in one workspace. 

  
  

• Integrations: Connect with common tools to keep response work aligned with existing systems.

Pricing

Where Loopio Shines

• Library-driven consistency: Maintain standardized answers across recurring questionnaires and assessments.

  
  

• Structured response workflows: Make it easier to coordinate SMEs and keep work moving across deadlines.

Where Loopio Falls Short

• Export and formatting issues: Users frequently report cleanup issues after export, especially with Word and Excel outputs.

  
  

• Formatting friction on complex files: Reviewers cite formatting problems with complex document types and tables.

  
  

• Interface preferences vary: Some users describe the UI as clunky or limiting, depending on workflow needs.

  
  

• Performance slowdowns: Delays can show up when loading suggestions or navigating larger projects.

  
  

• Ongoing library upkeep: Maintaining accuracy in the Library can feel tedious without strong content governance.

Customer Reviews

Posting on Capterra,  a verified reviewer said, “Overall, my experience with Loopio has been great. I love the clean, modern UI and brand that they have. Our team is good at storing questions for future RFPs, so it's helped us become really efficient and consistent with our responses.”

Trena P., President, shared this, "If you have graphics in your proposals, this may not be the product for you. As an IT firm, we use a lot of graphics to explain our solution. I asked about graphics during the demo, and it was never indicated to me that they would have to be converted to an image and uploaded. I don’t feel the demo was an honest representation of the product. I tried to work with it, but never found a workaround.”

Who Loopio Is Best For

• Proposal teams: Managing repeatable RFPs that benefit from high content reuse and consistent responses.

  
  

• Security and compliance teams: Standardizing security questionnaires with a governed Library. 

  
  

4. Inventive.ai 

Inventive.ai is an AI-native response automation platform for RFPs, RFIs, DDQs, and security questionnaires that generates first drafts from your connected knowledge sources and approved content. 

For teams evaluating an Arphie alternative, it stands out for Slack-based collaboration and integrations with tools like Salesforce, Google Drive, and SharePoint

Key Features

• AI response agent: Draft responses using context from your sources, with controls for tone and style.

  
  

• Knowledge hub integrations: Sync content from tools like Salesforce, SharePoint, and Google Drive for reusable, source-grounded answers.

  
  

• Collaboration workflow: Assign tasks, manage roles, track activity, and keep SMEs aligned in one workspace.

  
  

• Slack integration: Get updates, summaries, and AI-assisted drafting through Slack. 

Pricing

Where Inventive.ai Shines

• AI-native drafting: Generate contextual first drafts that map back to your knowledge sources.

  
  

• Cross-team coordination: Keep SMEs, legal, and proposal owners aligned with workflows and role-based collaboration.

Where Inventive.ai Falls Short

• Reporting and analytics: Users want more customizable reporting and clearer performance insights.

  
  

• Setup and integration issues: Initial setup and integrations can be time-consuming, with some integration friction.

  
  

• Learning curve: New users may need time to adjust to the workflow depth and AI-first approach.

  
  

• Access and user management: Reviewers ask for more granular permission controls and user management.

  
  

• Notification problems: Slack alerts can get noisy without better filtering options.

Customer Reviews

Shikha C. Sr. Product Manager, shared this on Capterra review, “Inventive helps speed up RFP responses and keeps things organized. There’s a small learning curve, but it’s a useful tool.”

A verified reviewer on Capterra also shared, “At times, the AI-generated content needs manual fine-tuning to align perfectly with the company’s tone and requirements. The reporting and analytics features could also be more detailed.”

Who Inventive.ai Is Best For

• Solutions and technical SMEs: Contributing accurate technical answers without rewriting from scratch.

  
  

• Security and compliance teams: Standardizing security questionnaires and DDQs with consistent, approved content.

  
  

 5. Qvidian

Built for teams juggling complex RFPs, RFIs, DDQs, and long-form questionnaires, Qvidian focuses on governed content reuse and reviewer workflows to ensure responses remain consistent under tight deadlines. 

If you’re evaluating an Arphie alternative, Qvidian’s big differentiator is its deep integration with Microsoft Word and Excel, while pulling approved content from its library.

Key Features

• Content library: Store approved answers, rich content, and reusable sections in a single source of truth.

  
  

• Microsoft Office integration: Work directly in Word and Excel while pulling recommended answers from the library.

  
  

• Autofill and recommendations: Suggest relevant responses to speed up completion of repetitive sections.

  
  

• Review workflows: Route content and projects through configurable review and approval steps. 

Pricing

Qvidian’s pricing isn’t publicly listed, so you’ll need to contact Upland’s sales team for a quote.

Where Qvidian Shines

• Library-first reuse: Keep repeat answers consistent across large volumes of responses.

  
  

• Office-heavy teams: Preserve familiar Word and Excel-based workflows for contributors.

Where Qvidian Falls Short

• User interface and ease of use: Users describe the UI as dated, complex, and not very intuitive.

  
  

• Performance issues: Reviewers report that the system can be slow, laggy, and time-consuming to navigate on bigger workloads

  
  

• Cost and licensing: Some users say it’s expensive, and SMEs may need licenses to contribute updates.

  
  

• Content management difficulty: Maintaining content and resolving duplicate or similar answers can be slow and labor-intensive.

  
  

• Integration gaps: Some users cite friction with Office-related workflows, and e-signature integration can lag behind competitors.

Customer Reviews

Laura Z, a proposal writer, highlighted in a Capterra review that “It has cut down on the amount of time it takes for me to complete searching for RFP responses, which used to be very time-consuming, and streamlines the process for sending questions to SMEs and importing responses.”

Barry T., Client Solutions Sr. Manager, shared that, “Its robust features, like tags, search terms, dividing content into folders, and other flexible features, also make it complicated and not very intuitive. Autosearch tends not to find the best answer and requires further searching. Maintaining content is time-consuming and difficult. Resolving duplicates or similar responses is a slow process.”

Who Is Qvidian Best For

• Enterprise proposal teams: Managing high volumes of complex RFPs with strict content control.

  
  

• Microsoft-first orgs: Building responses directly in Word and Excel with library suggestions.

  
  

• Teams with a content owner: Maintaining a curated library and governance process over time.

  
  

 6. Proposify

Proposify is proposal software that helps teams create professional, branded proposals, quotes, and contracts in one place. Teams can build documents using a drag-and-drop editor and reusable templates to maintain consistent formatting.

Proposify also lets you send documents, track prospect engagement, and collect legally binding e-signatures to move deals forward faster. Integrations with CRM tools (including HubSpot) help teams create, send, and track proposals without constantly switching systems. 

Reasons to Consider an Alternative to Arphie

Here are a few reasons you might consider an alternative to Arphie:

1. Limited Import And Export Options

Arphie can feel limited when your workflow needs more than Excel and Word. 

AutoRFP.ai supports Word, Excel, PDF, and ZIP intake, lets you answer in portals, and exports completed RFPs in the prospect’s exact format without reformatting issues.

2. Inadequate Reporting And Metrics

Some users describe Arphie’s reporting as too basic for tracking performance and outcomes. AutoRFP.ai’s RFP Gap Analysis Report tracks compliance answers across your response history, helping you spot repeat gaps, reduce risk, and turn patterns into clear priorities.

3. Not Built For Enterprise Scale Complexity

Arphie is often a better fit for smaller teams and simpler workflows. AutoRFP.ai is built to scale for high-volume RFP teams with unlimited users, advanced AI automation, collaboration, and localization, and usage across Fortune 500s and Silicon Valley unicorns.

Automate Your RFP Workflow with AutoRFP.ai

When Arphie starts to feel like a stepping stone, it’s time to switch to a platform built for real volume. AutoRFP.ai helps your team move faster, stay consistent, and keep everyone aligned without the usual proposal chaos. If you want fewer late nights and more confident submissions, this is the upgrade.

Get started with us today!