AI DOcument importer for RFPS
Drop It In. Get Started.
Excel with macros, PDFs with compliance matrices, Word docs with nested tables, our AI extracts every requirement automatically. No more 2-hour reformatting jobs.
WHY IT MATTERS
Hours of Mapping. Gone.
Drop in any RFP in Word, Excel or PDF. AI extracts every requirement, section, and context automatically.
BEFORE
AFTER
AI-First Import
Any Format. Every Requirement. Extracted.
Drop in ZIPs, PDFs, Excel or Word docs and get a structured project, ready to win.
Source new RFPs from your team
From Inbox to Go/No-Go in Minutes
Sales uploads an RFP. AI processes it instantly and recommends Go or No-Go. You decide, then it's automatically imported and ready for response.
Sales creates a Intake
AI runs Go/No-Go analysis
You approve or reject
Accepted RFPs import automatically
REFINE & ADJUST
AI Extracts. You Refine.
AI handles the first pass. You adjust the structure, without reformatting or re-uploading.
Edit any requirement
Add context from other sources
Reorganize sections
All edits happen in the interface. No reformatting. No re-uploading.
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Other features
FAQ
Frequently asked questions.
Can I upload multi-format RFPs (e.g., Word + Excel) as a single project?
Yes. Many RFPs arrive as two-part submissions with one section in Word and another in Excel. AutoRFP.ai lets you upload both files into a single project. The AI Document Importer processes each file according to its format and structure, and when you export, you can get each part back in its original format separately.
How does the AI identify questions vs. context in complex RFP structures?
The AI automatically recognises the structure of your document, identifying which parts are requirements/questions and which are context or instructions. It handles complex structures including nested tables, conditional formatting, and multi-level headers. For manual imports, the system will identify requirements versus detailed explanations, and you simply confirm the mapping is correct.
What file formats does the importer support?
AutoRFP.ai supports all common RFP formats including PDF, Excel (with macros and dropdown validations), Word (with form fields and embedded tables), and ZIP archives containing multiple files. The AI handles complex formatting like hidden tabs, conditional formatting, and multi-sheet workbooks.
Does the export preserve the original formatting, macros, and validations?
Yes. When you export completed responses, they go back into the prospect's original format with all Excel macros, dropdown validations, conditional formatting, and custom templates preserved. No more spending hours reformatting your answers to match the original document structure.
How long does it take to get set up?
After a quick 30-minute demo, your account can be configured within 48 hours. The Document Importer works immediately with any uploaded file. Most teams are importing and responding to their first RFP within the first week.