rfp project management Software
Track Everything. Chase No One.
See who's stuck. Send reminders. Keep SMEs accountable all from one dashboard. No more spreadsheets, email chains, or daily status meetings.
Apple - RFP Software Questionnaire
Start Date
01/12/24
Due Date
12/12/24
Collaborators
Bid Team
The Problem
You Don't Know Who's Stuck Until It's Too Late
7 SMEs. 150 questions. 15 follow-up emails. 8 hours of status updates. Every week.
12
no acces
no access
Finished yet?
15
Dedline:
Nov 14, 202*
(tomorrow)
14
BEFORE
AFTER
PROJECT VISIBILITY
See Everything. Ask No One.
Real-time progress across every RFP, RFI, DDQ, and security questionnaire without chasing updates.
Project Overview
Spot Blockers Before They're Problems
See exactly where every RFP stands without a single status email.
What you see at a glance:
Workload by team member
Blocked responses and open comments
Completion by section
Progress bars for every assignment
Acme Corp Inc. RFP
Saved
Export
360
82
32
All
My Tasks
Project Overview
Overall Progress
76%
360 of 474 responses approved
Completed
11% in review
39% in progress
Project Due
In 2 days
Comments
2
need resolving
AI Draft Rate
81.6%
62 of 76 responses have been drafted by AI
Dropdowns / columns
12% Non-Compliant
45% Fully Compliant
42% Exceeds Compilance
10% Yes
0% No
SLACK & TEAMS
Notifications Where Your Team Works
@mention SMEs on specific questions. Comments stay attached to responses, not just buried in email.
Notifications go to Email and Slack or Teams.
Why it works:
@mention routing on any question
Notify via email, Slack, or Teams
One-click reminders from the dashboard
Full audit trail of every change
Learn more
Other features
FAQ
Frequently asked questions.
How does AutoRFP.ai help me coordinate multiple SMEs across an RFP?
AutoRFP.ai gives you a single dashboard showing every team member's workload and completion status at a glance. You can assign specific questions to individual SMEs across security, legal, finance, technical, and compliance teams, set deadlines, and instantly see who is stuck or falling behind. No more checking three different spreadsheets to see if someone finished their section.
Can I see real-time progress on who has completed their assigned questions?
Yes. The project dashboard shows completion status for every assignee in real-time. You can see exactly how many questions each SME has been assigned, how many they have completed, and where bottlenecks are forming. This visibility means you catch delays days before the deadline rather than discovering them at the last minute.
How does AutoRFP.ai handle version control and approvals?
Every response maintains a full audit trail showing who provided information, who edited it, and who approved it. The system tracks all changes with timestamps, so you always know the current state of every response. This is particularly important for compliance-heavy RFPs where you need to document the review and approval chain.
Can multiple team members work on the same RFP simultaneously?
Yes. AutoRFP.ai supports real-time collaboration across your entire team. Multiple SMEs can work on their assigned sections simultaneously without conflicts. The platform handles task assignment, progress tracking, and review workflows so everyone knows exactly what they need to do and by when.
How long does it take to get set up?
After a quick 30-minute demo, your account can be configured within 48 hours. Our onboarding team helps set up your team structure, permissions, and workflows. Most teams are collaborating on their first RFP within the first week.